Yes! We work exclusively with certified fitness and wellness professionals to ensure the highest-quality experience for our resort partners and guests. All instructors are required to provide proof of a current, recognized certification before their booking can be fully confirmed.

Not certified yet? No problem! You can visit our Education tab to explore certification and training opportunities: https://www.fitnessvacationexchange.com/coming-soon

Already certified? You can apply to become an instructor with us here: https://www.fitnessvacationexchange.com/apply-to-teach

Please note that valid proof of certification must be provided when requested. If certification cannot be verified, any fees paid to Fitness Vacation Exchange for a teaching vacation may be forfeited and are non-refundable.

ADMINISTRATION FEE

Fitness Vacation Exchange (FVE) charges an administration fee to cover the coordination and management of your Fitness Vacation Exchange. This includes reservation processing, communication with our resort partners, confirmation of travel dates, booking administration, instructor support, and overall trip coordination. Airport transportation is not included but can be arranged separately through FVE's preferred transportation partner.​‍
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BOOKING CHANGES & CANCELLATION POLICY

Fitness Vacation Exchange (FVE) encourages instructors to book their travel dates and resort with confidence. If you need to change your travel dates or resort, please notify the FVE Team as soon as possible so we have adequate time to coordinate with our resort partners and, if necessary, arrange a replacement instructor.

Cancellation Policy

If you need to cancel your Fitness Vacation Exchange:

• Cancellations made within twenty-one (21) days of your scheduled departure are 100% non-refundable.
• All fees paid to Fitness Vacation Exchange (FVE) will be forfeited.
• If you are considering canceling, we strongly encourage you to contact the FVE Team as soon as possible so we can discuss any available options.

Booking Change Policy

If you need to change your travel dates or resort selection:

• Change requests made at least sixty (60) days before your scheduled departure are subject to a $200 USD change fee per booked week.
• All booking changes are subject to resort availability and approval by both Fitness Vacation Exchange and the participating resort.
• Additional charges may apply if your new travel dates, resort, room category, or occupancy requirements differ from your original reservation.
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CHANGES TO TRAVEL COMPANIONS

Any modification to the travel companion(s) listed on your reservation will incur a $75 USD fee per change. This non-refundable fee applies to each request, including but not limited to name changes, guest substitutions, or replacing a travel companion.

Payment of the applicable fee is required before any changes will be processed. All companion changes remain subject to resort approval and availability.
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GIFT FUND FEE

Approved FVE instructors are required to contribute to each participating resort's Gift Fund. This program serves as a gesture of appreciation to our host resort partners for welcoming FVE instructors and supporting the Fitness Vacation Exchange program.

Each participating resort receives a weekly Gift Fund contribution while hosting an FVE instructor. The required Gift Fund amount varies by resort and is listed on the individual resort page on the FVE website.

Rather than asking instructors to purchase gifts themselves, Fitness Vacation Exchange purchases the requested items on behalf of each resort using the collected Gift Fund contributions. These items are then shipped directly to the traveling instructor before departure so they can personally deliver them upon arrival at the resort.

Gift requests vary by resort and often include equipment, supplies, or activity materials that enhance the guest experience. Since some requested items may be difficult or expensive to source locally, this centralized purchasing process ensures resorts receive exactly what they need.

Traveling instructors will receive details regarding the shipped items before departure. If you have any questions regarding the Gift Fund or your shipment, please contact Reservations@FitnessVacationExchange.com.

You will receive information about your fitness class schedule if made available to us prior to your departure.

It is important to note that your teaching schedule or class times may change,  we require you, the instructor to be flexible with the resort requests and needs. Always confirm your assigned teaching schedule upon your arrival at the resort with the entertainment staff member.

Most resorts require Saturday to Saturday travel. At times, a resort will request a shorter stay, or a travel/arrival day other than Saturday. This information will be listed within the resorts tab where you will find all travel date specifications.

Opportunities do exist to extend your stay, please contact Reservations@FitnessVacationExchange.com to discuss resort date extensions.

Yes, your fitness vacation exchange includes you and one (1) adult guest companion for no additional cost.

Some of our family-friendly resorts allow up to two (2) children, 12 and under per room for no additional charge.

Check each resort description thoroughly for specific information. If additional clarification is needed please contact Reservations@FitnessVacationExchange.com  

FVE host resorts do not provide airport transportation. To make your arrival as smooth as possible, Fitness Vacation Exchange has partnered with a trusted and reliable transportation provider offering discounted rates exclusively for our network of fitness instructors.

To reserve your transportation, please visit our Airport Transfer page here: https://www.fitnessvacationexchange.com/fve-airport-transfer

Fitness Vacation Exchange has created a secure online booking platform exclusively for approved FVE instructors. Once your application has been approved, you'll be able to access your instructor account and book your Fitness Vacation Exchange based on current resort availability.

Step 1: Apply to Become an FVE Instructor
Complete and submit your instructor application through the FVE website.

Step 2: Application Review
Our team will carefully review your qualifications, certifications, and teaching experience. We'll notify you once your application has been processed.

Step 3: Receive Your Login Credentials
If approved, you'll receive a welcome email containing your instructor login credentials and a temporary password to access your FVE account.

Step 4: Log In to Your Instructor Dashboard
Sign in to the FVE website using the email address associated with your approved application and your temporary password. You can update your password after your first login.

Step 5: Book Your Fitness Vacation
Browse available resorts and travel weeks, then reserve the Fitness Vacation Exchange that best fits your schedule. Your booking will be confirmed based on current availability.

If you are selected as an FVE Featured Instructor, you will receive a $200 travel credit as part of your recognition. This credit may be redeemed toward a future FVE teaching vacation and must be used within the same calendar year in which it was awarded. Be sure to plan ahead so you don't miss the opportunity to enjoy your reward!