Frequently Asked Questions
WHAT ARE THE ADMINISTRATION & GIFT TO RESORT FEES?
Fitness Vacation Exchange charges an administration fee which covers the arrangement of your fitness vacation exchange, correspondence between resorts, finalizing of reservation dates, airport pickup coordination (with host resorts that offer this service), and general instructor support.
GIFT FUND FEE
Approved FVE instructors are also required to pay into a resorts gift fund. Please note that instructors may be asked to deliver gifts to the host resort for given partners.
Fitness Vacation Exchange has established a gift fund component as a gesture of appreciation to our participating host resort partners for hosting an FVE instructor at their resort. Each host resort is provided a weekly gift fund when hosting an FVE instructor, this fund may vary per resort and is clearly notated within by clicking on the resort's tab on the FVE website. Each resort is able to utilize their collected gift funds for the purchase of items the resort may need to improve their guest experience.
Gift items are resort specific. At times, the gift items in which the host resort has requested are difficult to find, or too expensive to purchase in the resort's home country. All gifts received are greatly appreciated by the host resort.
Fitness Vacation Exchage will purchase all gifts requested by the host resort and ship them to the residence of the traveling instructor prior to their departure. Traveling instructors will receive information from FVE that specifies what gift items are being shipped to their residence. Instructors are able to open the package(s) shipped to their residence.
Please email Reservations@FitnessVacationExchange.com for any questions regarding the gift fund fee.
WHAT FITNESS CLASSES WILL I BE TEACHING AND WHEN?
You will receive information about your fitness class schedule if made available to us prior to your departure.
It is important to note that your teaching schedule or class times may change, we require you, the instructor to be flexible with the resort requests and needs. Always confirm your assigned teaching schedule upon your arrival at the resort with the entertainment staff member.
ARE FVE TRAVEL DATES ALWAYS SATURDAY TO SATURDAY?
Most resorts require Saturday to Saturday travel. At times, a resort will request a shorter stay, or a travel/arrival day other than Saturday. This information will be listed within the resorts tab where you will find all travel date specifications.
CAN I EXTEND MY STAY WITHIN AT HOST RESORT?
Opportunities do exist to extend your stay, please contact Reservations@FitnessVacationExchange.com
to discuss resort date extensions.
CAN I BRING A COMPANION?
Yes, your fitness vacation exchange includes you and one (1) adult guest companion for no additional cost.
Some of our family-friendly resorts allow up to two (2) children, 12 and under per room for no additional charge.
Check each resort description thoroughly for specific information. If additional clarification is needed please contact Reservations@FitnessVacationExchange.com
DOES MY HOST RESORT PROVIDE TRANSPORTATION FROM THE AIRPORT TO THE RESORT & BACK?
FVE host resorts do not provide transportation services, although Fitness Vacation Exchange has partnered with a reputable and safe transportation company that offers discounted rates for our network of fitness instructors.
WHAT IS THE FITNESS VACATION EXCHANGE INSTRUCTOR DASHBOARD (FVE I.D.) AND HOW DO I GAIN ACCESS TO IT?
Fitness Vacation Exchange has created a new platform for FVE instructors prepare to get access to all your information on one site (photos, certifications, vacations, invoices, etc.)To access create a login for the Fitness Vacation Exchange instructor dashboard (FVE I.D).
2. Insert login information (Please use the same email that you used when submitting your application as your user I.D.)
3. SubmitOnce you have submitted your FVE I.D. login information, a Fitness Vacation Exchange Team member will grant you access within the next 24 hours. You will be notified via email upon approval.
FITNESS VACATION EXCHANGE *COVID-19 POLICY
Cancellations or reschedules of a Fitness Vacation Exchange due to Covid-19 and all associated fees paid to Fitness Vacation LLC will be held as a credit for a future fitness vacation exchange. The travel must be completed within the following 6 months of your originally booked travel date. All prior fees paid to Fitness Vacation LLC will be held as credit, please consider a change of date fee will be assessed.
Additionally, if you are needing to hold your Fitness Vacation Exchange because of testing positive for covid, we will hold your fees as a credit torward a future teaching vacation if made and traveling within the first 6 months after your previous cancelation, please consider a change of date fee will be assessed.
*COVID-19 Policy updated as of March 4, 2022. COVID-19 Policy is subject to change at any time without notice.
RESORTS UPDATES 2022
Due to COVID-19 resorts are providing complimentary antigen tests to all fitness instructors, here are a couple of important considerations you can have in mind:
HYATT ZIVA PUERTO VALLARTA, as part of their efforts to keep you safe, this hotel is currently providing $49 Extended Stay Protection, this is per person plus taxes. Upon your arrival, you will have the alternative to buy or not this insurance. Fitness Vacation Exchange highly recommends adding this during your stay. In case of getting positive for COVID-19, the hotel will provide you with quarantine accommodations at no additional cost.
KRYSTAL GRAND RESORTS, all the Krystal Grand Resorts are providing a complementary antigen test for instructors. Please schedule your test upon your arrival, to guarantee availability.
*Last updated January 21st, 2022.